Registration with DGDP implies formal approval accorded after the successful completion of all the pre-requisites by the concerned firm(s) and other agencies to undertake the supplies of Defence Stores ordered by Procurement Agencies and disposal of surplus defence stores. The firms registered with DGDP include Local/Foreign Manufacturers, Govt/Semi Govt (Production units), Stockists, Agents, Liaison office and Auctioneers.

            Registration is a lengthy process but completion of pre-requisites is essential to ensure successful completion of the awarded contract with stipulated time. For this purpose, firm(s) registered with DGDP must be reliable/well reputed, financially sound, technically capable and security-wise cleared. Un-sound/incapable/unreliable firms if registered may not be able to execute orders for purchase of defence stores placed on them by procurement agencies.

 

Q#1. WHAT ALL DOCUMENTS ARE REQUIRED FOR ISSUANCE OF IT TO UNREGISTERED FIRM?

• Documents required for issuance of IT are available on Homepage also Published in News Paper and Public Procurement Regulatory Authority (PPRA) Website: https://www.ppra.org.pk/.

Q#2. WHICH IS THE COMPETENT AUTHORITY FOR PROCESSING/ REGISTRATION OF THE FIRM?

• DGDP is the competent authority for registration of the firm.

Q#3. WHAT IS THE RATE OF EARNEST MONEY (EM) AND HOW TO DEPOSIT?

• All supplier whether Registered / Indexed  or Un-Registered / Un-Indexed will  deposit Earnest Money (EM) in the form of Bank Draft/Pay order in favor of CMA (DP) at the rate of 5 % of total value of the store excluding GST.

Q#4. WHAT IS THE VALIDITY PERIOD OF QUOTATIONS?

• Validity period of quotations must be indicated and should not be less than 120 Days from the date of opening of commercial offer.
• Ration Items 60 days.
  

Q#5. WHAT IS THE TIME FOR DEPOSIT OF BG AND AT WHAT RATE/PERCENTAGE?

• 10% Bank Guarantee of the value of stores without taxes will be deposited within 30 days from the date of signing of contract.

Q#6. WHAT IS THE DELIVERY PERIOD (DP) OF THE CONTRACT?

• FOR contracts 9 to 12 months (As Soon As Possible)
• FOB contracts 12 to 15 months (As Soon As Possible)
• Contract may be divided in 3x Schedules (Ration Items)
• Ration Contracts 1 to 6 months

 

• Tender documents and specifications can be obtained from DGP (Army) on production of following:-
• Photocopy of Registration certificate issued by Directorate General Defence Purchase (DGDP).
• Photocopy of NTN certificate issued by Central Board of Revenue (CBR)
• GST certificate issued by Central Board of Revenue (CBR)
• Bank Statement of last one year
• Photocopy of moveable/immovable property
• In Case of FOB contracts valid Agency agreement
• Photocopy of CNIC
• Challan form no. 32-A worth Rs. 200/- duly deposited into Govt Treasury (Major Head C02501-20, Main Head-12, Sub Head 'A' Misc Code Head 1/845/30) for each tender separately in favour of CMA (DP) Rawalpindi.
• Directorate General Procurement (Army) reserves the right to accept or reject all or any of the bids and its decision will be final. Reason for rejection can be communicated, if asked.
• Bid Security. 5% of quoted value (Maximum Rs.1 Million) through bank draft/payorder in favour of CMA (DP) Rawalpindi is to be attached with the offers as earnest money.
• Quantity Offer. 100% quantity should be offered.
• Validity of Offer. 120 days
• Performance Guarantee. 10% of the contract value within 30 days after issuance of letter of intent / signing of contract.
• Detailed terms and conditions are mentioned in the tender documents.